Stock Take Post Mortem: Review & Findings
A comprehensive review of stock take operations, featuring key statistics, count summaries, operational issues, and guidelines for process improvement.
Stock Take Post Mortem
Review, Findings & Improvements
April 2026
Internal Use Only
Operations Team
Count Summary & Key Statistics
219
Total Locations Counted
30
New Harvested Locations
16
Locations Removed from Red Stock (due to movement)
255
Red Stock Locations
79
UNDER 5 CUBES
304
Total Red Stock & Under 5 Cubes Brought In
4 Rolled Forward Locations
Issues Arising
Display Locations Moved from Red Stock
Display locations that were incorrectly moved from red stock — examples: Melville E49A, Danville S03B
Display Locations Added to Count
Display locations that were wrongly added to the count — examples: Melville P66G, Nollyville A16B
Empty Locations with Volume (Vol)
Display locations marked as empty while they still have Vol. This affects business operations. Prevention: checkers must not mark a location empty if it has Vol. Proof required: if a location is marked empty, evidence must be provided.
Pre-Count List Communication
Checkers are NOT to advise which locations need counting or not, UNLESS red stock and under 5 are specifically mentioned as excluded. Checkers should not be the ones identifying red stock and under 5 — that information comes from us.
Contractor vs Supervisor Miscommunication
Miscommunication between a contractor and our supervisor led to certain locations not being counted. This must be addressed and prevented.
Pre-Count Process & Checker Guidelines
DON'T
DO / ALLOWED
Checkers are NOT to advise which locations need counting or which do not
Checkers should NOT identify what is red stock or under 5 cubes on their own
Do NOT accept checker guidance on which locations to include/exclude in the pre-count
Checkers CAN advise if they identify red stock or under 5 cube locations ONLY if we have already mentioned these are excluded from the count
All red stock and under 5 cube information comes FROM US, not from checkers
Estate is requested to reply with feedback on stock take variances and share opinions on how to improve the count process.
Team Appreciation & Way Forward
Team Appreciation
A heartfelt thank you to the entire team for working together and ensuring a smooth and successful stock take process. Your dedication and teamwork made a significant difference.
Way Forward
Estate Feedback Required
All estates are requested to reply and provide feedback on their stock take variances. Your input is valued and will help improve future counts.
Share Improvement Ideas
Estates are encouraged to share their opinions on how the count process can be improved. All suggestions are welcome.
Address Miscommunication
The miscommunication between the contractor and supervisor that led to uncounted locations must be formally addressed and preventive measures put in place.
Together, we count better.
- stock-take
- inventory-management
- operations-review
- warehouse-audit
- quality-control
- logistics
- business-process