Scaling Agile at Porsche Digital: Cost-Effective Workflows
Case study on optimizing agile sprint execution at Porsche Digital using Microsoft Planner and O365 to improve scalability with zero additional budget.
Scalable Agile Project Execution
Optimizing Sprint Workflows at Porsche Digital
Working Student – Corporate IT
The Environment
• Organization: Porsche Digital <br>• Role: Working Student (Corporate IT)<br>• Framework: Agile Scrum Team<br>• Core Objective: Enable scalable task and sprint execution in a rapidly growing team.
The Status Quo: Miro
The team relied on Miro for the entire Agile lifecycle: from Product Backlog and Sprint Planning to daily Task Tracking.
While excellent for ideation, Miro struggled with execution mechanics.
The Growing Pain
Limited Scalability: As the team size increased, the board became unmanageable.
Unclear Ownership: Tasks were lost in a sea of digital notes.
Reduced Visibility: Hard to track sprint progress at a glance.
Constraints & Requirements
Zero Budget: No funds available for new specialized software (e.g., Jira).
Ecosystem: Must operate within existing Microsoft O365 license.
Goal: Shift from 'Ideation Tool' to 'Execution Tool'.
The Solution: Microsoft Planner
Researched available O365 tools and identified Planner as the viable alternative.
Kanban-style task management • Integrated with Teams • zero additional cost.
Collaborative Design Process
Created a functional demo environment.
Presented to Manager, Product Owner, and Scrum Master.
Gathered critical feedback to refine the approach.
Implementation: The Trial
To resolve team differences on board structure, we ran data-driven 1-week trials for two distinct approaches.
Approach A
Scrum Workflow Dashboard<br>(To Do -> In Progress -> Done)
Approach B
Individual-Based Dashboard<br>(Sorted by Person)
The Outcome
The team adopted the Scrum Workflow Dashboard.
Improved Sprint Transparency
Clear Task Ownership
Better Agile Alignment
Zero Additional Cost
Key Learnings
Ownership Drives Improvement
Even as a Working Student, taking initiative to solve infrastructure problems creates impactful change.
Scalability is Critical
Tools that work for a small team often break at scale. Proactive adaptation is necessary.
Data-Driven Consensus
Running objective trials (A/B testing) resolves subjective team differences effectively.
- agile
- scrum
- porsche-digital
- microsoft-planner
- workflow-optimization
- kanban
- it-management
- office-365