# Scaling Agile at Porsche Digital: Cost-Effective Workflows
> Case study on optimizing agile sprint execution at Porsche Digital using Microsoft Planner and O365 to improve scalability with zero additional budget.

Tags: agile, scrum, porsche-digital, microsoft-planner, workflow-optimization, kanban, it-management, office-365
## Scalable Agile Project Execution
- Focus: Optimizing sprint workflows at Porsche Digital.
- Context: Corporate IT environment using Scrum framework.

## The Problem: Miro Scalability
- The team relied on Miro for the entire lifecycle (Backlog, Planning, Tracking).
- Issues: Limited scalability as team grew, unmanageable boards, unclear ownership, and reduced visibility of sprint progress.

## Constraints & Requirements
- **Zero Budget**: No funds for specialized software like Jira.
- **Ecosystem**: Must utilize existing Microsoft O365 licenses.
- **Goal**: Shift from an ideation tool to an execution tool.

## The Solution: Microsoft Planner
- Transitioned to Microsoft Planner for Kanban-style task management.
- Features: Integrated with Teams, zero additional cost, improved tracking.

## Implementation & Results
- Conducted a collaborative design process with Managers and Product Owners.
- Ran data-driven A/B testing between a 'Scrum Workflow Dashboard' and an 'Individual-Based Dashboard'.
- Result: Adopted the Scrum Workflow Dashboard (To Do -> In Progress -> Done).
- Outcomes: Improved transparency, clear task ownership, and better agile alignment.

## Key Learnings
- Ownership and initiative drive infrastructure improvement.
- Scalability is critical; tools for small teams often break at scale.
- Objective trials (A/B testing) solve subjective team differences effectively.
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